Administrative Assistant Job Summary

Institute of Qur’an is seeking an organized and proactive administrative assistant to join our organization for the 2018-2019 school year. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Administrative Assistant Job Duties and Responsibilities

· Welcome and greet parents, students, and office guests

· Unlock and lock up office and classrooms

· Plan and schedule meetings

· Organize attendance, parent-teacher conferences, field trip, end of the year event

· Responsible for payroll, deposit, and tuition

· Perform general accounting and bookkeeping duties

· Answer phones in a professional manner

· Send reminders regarding upcoming appointments, events, and holidays, etc.

· Check email and respond to emails in a timely manner

· Manage communication of information in and out of the office

· Monitor office and teacher supplies; order and re-stock as needed

· Ensure office and classrooms are kept clean and organized at all times

Administrative Assistant Requirements and Qualifications

· High school diploma or GED equivalent required

· Must have reliable car to and from work

· Excellent customer service skills

· Self-starter who works well independently

· Ability to prioritize given tasks and work efficiently towards completing them

· Familiar with common office equipment (printers, copier, fax, etc.) & Microsoft programs

· Professional demeanor

· Must be flexible

· Must be able to work from home (if needed)

Days and Timings: Must follow this schedule

Sundays – 9:45 am – 1:15 pm

Mondays – 4:00 pm – 7:00 pm

Wednesdays – 4:00 pm – 7:00 pm

If you are interested in this job position and have the qualifications mentioned, please send us an email at and please attach your resume.